Beer needs bite. Documents need order.
Seven breweries, sales in the Czech Republic and abroad, and on top of that production, logistics, finance, legal, IT and HR. Documents are created almost everywhere – and in DATIFY they follow one structure without ending up in a single pile.
- 50+
- users across the group
- 500+
- recorded files
- 7
- breweries in one structure
- Desítky tisíc
- recorded activities
„We are rolling DATIFY out to further parts of the group step by step and bringing new users on board.“
Documents are created almost everywhere across Pivovary Lobkowicz Group. And when every site has its own system of folders, names and spreadsheets, finding the right contract eventually takes more effort than negotiating it did.
That is why Pivovary Lobkowicz Group are building a shared workspace in DATIFY that respects the structure of the whole group while leaving each brewery and department its own space. The result is not one enormous digital binder, but a clear network of agendas in which every document has its place, its context and the people responsible for it.
One group does not mean one pile of documents
Production is split in DATIFY by individual brewery. Alongside them there is also a shared group-wide set of records.
- Protivín,
- Jihlava,
- Rychtář,
- Uherský Brod,
- Klášter,
- Černá Hora,
- Vysoký Chlumec.
Logistics and ON TRADE sales work on the same principle. Every brewery and sales region has its own data source, yet all of them follow the same logic and structure. Users do not have to learn a different way of keeping records just because they opened a document from another site.
On the commercial side, ON TRADE and OFF TRADE activities are kept apart as well. Here DATIFY helps record terms-of-sale contracts, framework agreements, amendments, marketing plans and work with Czech and foreign trading partners.
Documents therefore stay where they belong. They just no longer have to be found by remembering which folder they were last saved in.
The same frame, different content
Pivovary Lobkowicz Group use one way of working across all agendas. A document can carry its number and name, the counterparty, the company registration number, a short subject, the group company it belongs to and the dates that matter.
A document in DATIFY is therefore not merely an attachment with a file name. It becomes a structured record that can be searched, filtered, placed into the right view and processed further.
That holds for production contracts, service documentation and certifications just as much as for commercial agreements, IT services or financial documents. The teams work with different content, but the workspace and the basic rules of record keeping stay the same.
For a group with several sites that is a substantial difference: standardisation without forcing every department into one universal table.
From production to powers of attorney
DATIFY has gradually crossed the boundaries of a single department. Alongside production, sales, marketing and logistics it now covers finance, legal documentation, IT, property management, HR, capital assets, projects and the Slovak part of the group.
A separate agenda was created for authorisations and powers of attorney, for example. In one place it is possible to look up who may represent the company and for what kind of dealings the authorisation was issued. The legal department keeps contracts and related documents, IT works with technical specifications and licences, and finance with service, credit and insurance documents.
Some agendas are already full of everyday work, others are ready for what comes next. DATIFY does not grow through one big project, but together with the teams and users who join it.
An active user is not a complaint. They are a development partner.
We are in regular contact with Zuzana Revilaková, who administers DATIFY across the group. Pivovary Lobkowicz Group use the app intensively, add more users and keep passing on their experience from real operations.
It is not only about reporting what could work differently. That feedback often brings concrete ideas for changes and new features. For us at DATIFY such cooperation is exceptionally valuable: the product is not shaped only by what the development team imagines, but by what users genuinely need in their everyday work.
„We value being able to pass on our experience as we go, and that our suggestions do not stay in someone’s notes but make their way into the next version of the app.“
The logic of this cooperation is simple. Users know exactly where the shoe pinches in day-to-day operations. We know how to turn their suggestion into a feature that can help other companies too. When both sides speak openly and regularly, the app moves forward on real work rather than on impressions.
An overview that can grow along with the group
Pivovary Lobkowicz Group use DATIFY today as a shared document base for several companies, breweries and specialist departments. Each part of the organisation has room that matches its work, while documents follow one structure and stay available according to the permissions that are set.
The benefit is not only faster searching. What matters just as much is being able to extend the system without every new agenda creating another isolated island of data.
And that is exactly the point of DATIFY: not to impose one table for everything, but to create a workspace in which production, sales and support departments can work to shared rules.
Because a good brewery may well have several brands, sites and recipes. With company documents, one system is the better idea.
About Pivovary Lobkowicz Group
Brewing
Pivovary Lobkowicz Group brings together seven breweries – Protivín, Jihlava, Rychtář, Uherský Brod, Klášter, Černá Hora and Vysoký Chlumec. Alongside production and sales at home and abroad, the group also covers logistics, finance, legal, IT, property management and HR.
