DATIFY
A digital office with AI

Streamline the way you handle data

Contracts, assets, vehicles and people live in one app. DATIFY watches deadlines, pulls documents straight into tables and takes the routine off your hands.

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Účetní v sukni
ČD Bus
WC Servis
ČSAD Hodonín
Pivovary Lobkowicz Group
BV trans
Knihy Dobrovský
Fenix
Flamengo
Gerbrich
Medicom
Starez

Contracts sit on a drive, deadlines in someone’s head and the overview in ten spreadsheets. DATIFY brings them together and does the work for you.

  1. Describe the goal in a normal sentence. The assistant walks your workspace on its own, plans the steps, carries them out and shows what it touched.

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  2. Upload a document and instead of retyping you get a finished record, complete with the attachment the data came from, so you can always trace it back.

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  3. Write what you want to see and DATIFY builds the filter. No clicking through operators and nested condition groups.

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  4. Describe what you need to keep track of. A data structure appears (tables, columns, relations and views), ready to be fine-tuned by hand.

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  5. PDF, Word, PowerPoint, Excel or a chart built on what is in your tables. No export into another tool.

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Why DATIFY

What it comes down to in practice

Six things you meet in the app every day. Each one comes with how it shows up on an actual record.

Everything in one app

Contracts, vehicles, assets and people live in a single workspace and are linked to each other by relations.

For example

A vehicle shows its lease, inspection date and driver.

AI that does the task

Say what you need in a sentence. The assistant finds the tables itself, extracts a document, builds a view or writes a formula.

For example

“Extract the attached invoice into Payables.”

The app watches deadlines

A rule notices an approaching date, sends out notifications and waits for a person to decide where approval is needed.

For example

The fleet manager is notified 30 days ahead.

Everyone sees only their own

Roles are granted to people and groups alike, and an agenda passes them down to the data sources beneath it.

For example

Reader views, Editor edits, Manager configures.

You see who changed what

Every record keeps its change history, and the last step can be taken back.

For example

The old value is struck through, the new one follows.

Start with what you have

Upload the data from a CSV and just check the column mapping in the import window. If you have used a spreadsheet, you need no manual.

For example

An import creates records or updates existing ones.

Start from something ready, not an empty spreadsheet

Contracts, assets, vehicles, people and properties all come with a template. Pick yours, add what is specific to you, and within minutes you are entering data.

Walk through the agendas with us

15 ready-made agendas

ContractsValid until · 31 Mar 2026
Vehicle fleetInspection due · 5 Oct 2026
Invoices and payablesDue · in 6 days
EmployeesProbation ends · 30 Apr 2026
Asset managementInspection · in 12 days
Properties14 units · 3 buildings

It is not about how many features an app has. It is about how much work it takes off you. Here are the companies that did the maths.

3×
higher productivity
10×
more efficient process
8×
faster access to information
Sanitation equipment
WC Servis
„We did not want invoices to be merely stored. We needed to know who has to review them and what state they are in.“

Pavla Šulcová · WC Servis

1 000
managed files
18
active users
Read the study
Bus transport
ČD Bus
„We have been with DATIFY almost from the start. What began as a record-keeping tool grew into a shared workspace for our jobs, contracts, vehicles and operational feedback.“

The ČD Bus team

1 000+
transport jobs
3 000+
attached files
Read the study
Transport and logistics
ČSAD Hodonín
„The app is simple and clear. We like being able to add users gradually, and everyone quickly finds their way around what they need to deal with.“

ČSAD Hodonín

7
separate agendas
Desítky
approval workflows
Read the study
Brewing
Pivovary Lobkowicz Group
„We are rolling DATIFY out to further parts of the group step by step and bringing new users on board.“

Zuzana Revilaková · Pivovary Lobkowicz Group

50+
users across the group
500+
recorded files
Read the study
Book retail
Knihy Dobrovský
„We were looking for a solution for records we had been keeping in various spreadsheets, emails and shared folders. We needed to bring them into one place and keep them easy to navigate at the same time.“

Michaela Krýchová · data analyst, DOBROVSKÝ

2025
go-live
2 měsíce
from first meeting to purchase
Read the study

Your data stays yours. Stored encrypted, open only to the people you choose, and removable at any time.

Encryption and transfer

TLS 1.3Data is stored encrypted and browser communication runs exclusively over HTTPS.

Access under control

Roles and historyRoles and permissions define the scope. Every record keeps a trace of who changed it and when.

Your data never trains AI

Zero retentionProcessing runs with zero data retention. Query content is neither stored nor used for training.

Our own data centre

Recovery in hoursContinuous and daily backups off-site. Key parts of the service run in duplicate.

Guides that get you to a result

Complete documentation for every part of the app, from first steps to automations and AI. Videos and answers to common questions included.

First stepsBasic orientation in the app and first data structures.
Permissions and rolesAccess, roles, and user-management setup.
Working with tablesColumns, views, records, and daily data work.
Import and exportData preparation, CSV imports, and safe exports.
AutomationAutomated processes, rules, and repeated work.
AI featuresAssistant, extraction, file classification, and AI architect.
Security and privacyCertifications, encryption, data protection, availability, and backups.

Paying for a system of record, and still entering the data by hand?

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